Multiple Ways to Batch Post Dated Checks

There are 2 ways to batch process post dated check transactions.

• Option 1 allows you to control how the post dated check payment is distributed among the accounts and balance types.
• Option 2 automatically distributes the post dated check payment using the “X”  logic for balance code.

OPTION 1

Go to payment transaction menu - postdated check options - list checks (or PAP's) to be presented

• Select reporting group if needed and hit enter
• Select “N”  to create batch and hit enter

Go to payment transaction menu - debtor/agency entry

• Change batch number if needed and hit enter
• Select if receipt is needed and hit enter
• Hit F15 and case# and amount will appear in the window.

At this point you have 3 options to distribute the post dated check payment:

• If you want the post dated check payment to apply to a different case# than the one that is presented, key in the new case# and hit F15. The system will accept the transaction and present the next check
• If you want to redistribute the post dated check payment to multiple accounts and/or balance types, change the “details on part pmt (Y,A,D)” and payment code and balance code (P,I,1-9,0,X), make the changes you want (just as you would do with regular payment batches) and hit F15. The system will accept the transaction and present the next check
• If you want the post dated check payment to apply to the case# presented, just hit F15. The system will accept the transaction and present the next check

Note: Do not use the F15 if you used the post dated check menu option “create a payment batch of all checks (or PAP's) to be presented” as other rules apply to this option and using the F15 will duplicate the transactions.                                 

Note: When using this option you must hit F15 until all checks have been presented even if you do not make any changes. This is how the post dated check payment is entered into the payment batch.

After all checks have been entered:

• Hit F7 and select the edit reports you would normally select
• After reviewing and approving the edit reports
• Take option debtor/agency posting and post your transactions

 

OPTION 2

Go to payment transaction menu - postdated check options - create a payment batch of all checks (or PAP's) to be presented  

• Select any fields needed and hit enter
• Hit enter a second time
• Select “Y” to create the batch and hit enter
• Hit enter a second time

Go to payment transaction menu - debtor/agency entry

• Change batch number if needed and hit enter
• Select if receipt is needed and hit enter
• Hit F7 and select the edit reports you would normally select
• After reviewing and approving the edit reports
• Take option debtor/agency posting and post your transactions

Note: Do not use the F15 if you used the post dated check menu option “create a payment batch of all checks (or PAP's) to be presented” as other rules apply to this option and using the F15 will duplicate the transactions.

 

Keywords - Kbase Post Dated Checks Kbase Post Dated Check