Multiple Ways to Batch Credit Card Payments

There are 2 ways to batch process credit card payments.

• Option 1 allows you to control how the credit card payment is distributed among the accounts and balance types.
• Option 2 automatically distributes the credit card payment using the “X”  logic for balance code.

OPTION 1

Go to payment transaction menu - daily payment report options - Print and delete credit card transactions

• Enter a "Y" to confirm that you want to print and delete credit card information and hit enter
• Enter an "F" to load the transactions into a file which will allow you to control payment distribution

Go to payment transaction menu - debtor/agency entry

• Change batch number if needed and hit enter
• Select if receipt is needed and hit enter
• Hit F15 and case#, client ref (CC-xxxx (xxxx=last 4 digits of CC acct#)) and amount will appear in the window.

At this point you have 3 options to distribute the credit card payment:

• If you want the payment to apply to a different case# than the one that is presented, key in the new case# and hit F15. The system will accept the transaction and present the next credit card payment 
• If you want to redistribute the payment to multiple accounts and/or balance types, change the “details on part pmt (Y,A,D)” and payment code and balance code (P,I,1-9,0,X), make the changes you want (just as you would do with regular payment batches) and hit F15. The system will accept the transaction and present the next credit card payment 
• If you want the payment to apply to the case# presented, just hit F15. The system will accept the transaction and present the next credit card payment 

Note: do not use the F15 if you left the option "blank" to load the transactions into a batch when in the option "print and delete credit card transactions", as other rules apply to this option and using the F15 will duplicate the transactions.                                 

Note: When using this option you must hit F15 until all credit card payments have been presented even if you do not make any changes. This is how the payment is entered into the payment batch.

After all credit card payments have been entered:

• Hit F7 and select the edit reports you would normally select
• After reviewing and approving the edit reports
• Take option debtor/agency posting and post your transactions

 

OPTION 2 

Go to payment transaction menu - daily payment report options - print and delete credit card transactions 

• Enter a "Y" to confirm that you want to print and delete credit card information and hit enter
• Leave the field "blank" to load the transactions into a batch which distributes the credit card payment using the “X”  logic for balance code

Go to payment transaction menu - debtor/agency entry

• Change batch number if needed and hit enter
• Select if receipt is needed and hit enter
• Hit F7 and select the edit reports you would normally select
• After reviewing and approving the edit reports
• Take option debtor/agency posting and post your transactions

Note: do not use the F15 if you left the option "blank" to load the transactions into a batch when in the option "print and delete credit card transactions", as other rules apply to this option and using the F15 will duplicate the transactions.  

For training - RMEx will distribute the payments to the linked accounts automatically, it is an intelligent system. So remember to train your users NOT to break up the Credit Card payments, and post them on separate linked accounts. Put the full amount on the primary. It is very rare (if ever) that you would ever have to post a credit card payment to separate linked accounts. If you must do this for a debtor, run this Credit Card separately so it DOES NOT go into the batch to avoid the payments possibly causing an over payment.        

             

 

 

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